Event Planning
Conception, planning, and execution of live events of any scale — from conferences and galas to product launches.
Professional Event Planning from Berlin — From Concept to Execution
Successful events don’t happen by chance. They are the result of careful planning, precise coordination, and years of experience. At Jakobs Medien in Berlin-Kreuzberg, we approach event planning as a holistic process: from the initial briefing through conception and technical planning to seamless on-site execution, we take full responsibility for your project.
Since 2012, we have delivered events of every scale — from exclusive press conferences and product launches to multi-day conferences and large-scale international productions with over 80 individual live events. Our 14-member team brings the experience from more than 80 events and understands the requirements of federal ministries, international brands, and leading agencies.
The Planning Process at Jakobs Medien
Every event begins with a structured planning process that covers all relevant aspects. We work with proven methods and tools to ensure that no detail is overlooked.
Briefing and Needs Analysis
In the first step, we work with you to analyze the objectives, target audiences, and parameters of your event. What should the event achieve? Who are the attendees? What messages need to be communicated? Based on this, we develop a tailored planning strategy.
Project Plan and Milestones
We create detailed project plans with clear milestones, responsibilities, and deadlines. Every stakeholder knows at all times where the project stands and what the next steps are. Our project management methodology has proven itself on complex large-scale projects with dozens of parallel workstreams.
Technical Planning and Visualization
Our technical planning includes detailed CAD drawings, 3D visualizations, and technical riders. You receive a visual preview of what your event will look like — from stage design and camera positioning to LED wall placement. This creates confidence and clarity in the coordination with all stakeholders.
Coordination of All Departments
An event consists of numerous interdependent departments: media technology, stage construction, catering, security, logistics, decoration, and more. We coordinate all vendors and ensure that every department works together seamlessly. This includes:
- Technical Departments: Camera, audio, lighting, streaming, LED technology, interpretation systems
- Infrastructure: Stage construction, furnishings, branding, electrical, network
- Security: Safety concepts, evacuation route planning, fire protection
- Logistics: Transport, setup and teardown, storage, time window management
International Event Planning
Our planning expertise does not end at the German border. With experience at over 20 international locations — from Dubai to Glasgow to Brazil — we know the unique challenges of international event planning:
- Customs Clearance: Temporary import of event technology, Carnet ATA, local customs regulations
- Frequency Management: Licensing of radio frequencies for wireless microphones and intercom systems in each country
- Local Partners: Building and coordinating reliable local crews and service providers
- Logistics: International equipment transport by air and sea freight, insurance, scheduling
- Cultural Considerations: Adapting formats and workflows to local conditions
Safety and Sustainability Concepts
We develop comprehensive safety concepts in accordance with applicable regulations and work closely with authorities and security services. Additionally, we create sustainability plans that minimize the environmental footprint of your event — from resource-efficient technical planning and energy-efficient LED lighting to CO2 offset strategies.
Run-of-Show and Execution
On the day of the event, we take full control. Our detailed run-of-show scripts — timed down to the minute — ensure that every program element runs smoothly. Our experienced team responds confidently to unexpected situations and ensures your event runs professionally and on schedule.
What We Deliver
- Project plans with milestones and responsibilities
- Technical drawings and 3D visualizations
- Run-of-show scripts and production books
- Safety and sustainability concepts
- Stakeholder coordination and communications management
- Department coordination and vendor management
- Complete execution with an experienced crew
- Post-event review and documentation
Why Jakobs Medien for Your Event Planning
What sets us apart from traditional event agencies: we combine agency services and production expertise under one roof. This means planning and technical execution come from a single source — with no interface losses and no miscommunication between concept and technology. Our team in Berlin-Kreuzberg has been planning and producing events for the most demanding clients for over a decade and knows what matters: reliability, attention to detail, and the ability to deliver outstanding results under pressure.
Whether you are planning an internal corporate event, an international conference, or a multi-day large-scale production — we are your partner for professional event planning in Berlin and worldwide. Contact us for an initial no-obligation consultation.
Your contact for Event Planning
Jacob Henger
Senior Project Manager | Events & Studio
Jacob has been working in the events industry for over 10 years and supports our clients with the planning, organisation and technical implementation of their events. Whether an international conference or studio production in Berlin — Jacob knows the processes, the technology and the right partners to make your project a success.